pROcUREdOG

Prequalified Suppliers

Introduction

Essentially, pROcUREdOG is a bidding platform.

Prequalified suppliers are users having obtained the reserved right to submit proposals in a given project. The project manager grants you the right by including your email in the list of prequalified suppliers. The manager uses the Prequalified Supplier feature for restricted tenders, restricted calls for tenders, or invited tenders, all of which are open to selected suppliers or contractors only.

Your email must be a Google account username. You may use Google accounts you already have or create a new one: Create a Google account. Google only requires: first name, last name and date of birth. You choose a username and password.

This procedure covers the essentials for participating in a project as a prequalified supplier and assumes that the manager has designated you as such. There are but a few significant steps, the rest are progress and one-time-only confirmations. Use the Tutorial for a thorough coverage.

First Sign in

Temporarily, while pROcUREdOG is in pre-release with the objective of validating the application and user interface designs, participants are prompted to provide a contact for the Google account. Approval is immediate.


  1. Open a new browser page/tab
  2. Enter https://procuredog.appspot.com in the address bar
  3. Click/(press) Sign in from the menu bar. At this point, The Google Account Sign in procedure will activate.
  4. Complete the Google Sign in (the following are one-time-only steps).
  5.  pROcUREdOG is currently in pre-release... appears
  6. Click . The pre-release contact information form appears
  7. Enter First name and Last name of the contact person
  8. Click . Non Disclosure Agreement... appears
  9. If you agree, click . Terms and Conditions... appears
  10. If you agree, click . Welcome to the pROcUREdOG application... appears
  11. Click . As a prequalified supplier, you will see the project on your project list (see the example below).

Proposal Submit

From your project list through the project hub and list of RFPs, you will select a RFP, enter and submit your proposal.


  1. If necessary, sign in to your account (steps 1 to 4 above). You will see the project on your project list (an example follows)
  2. Click anywhere on the project to select it, then click Project Hub
  3. Click RFPs from the second menu. The  RFP                        selector  box appears
  4. Click inside the box, the list of RFPs released in the project appears (an example follows)
  5. Click on a RFP name to select it. The RFP text and Skills selection appear as well as the RFP milestone dates, the status line (at bottom) showing the RFP Released date, the number of proposals in the works by other users and, of those, the number subm'd (an example follows)
  6. Click Proposal from the second menu. Document Text Edit Options... appears the first time you enter. Click
  7. Type at least 20 words inside the editor box. You may re-enter the editor later to continue building your proposal
  8. When your proposal is ready, click Submit.
  9. ...Ok to proceed? appears (an example follows)
  10. Click . The Proposal status line shows the Submitted timestamp (an example follows)


Status Check

The project manager sees your proposal on his list of proposals submitted against the RFP. He can read your proposal, acknowledge it, award business to your (or to another) proposal then initiate the Arrangement document. To check the status of your proposal, open your proposal (steps 1 to 6 above). The status line appears at the bottom of the page.

Possible statuses and examples are:

Arrangement Negociation

After business award, the focus moves to the Arrangement.

Either of the 2 parties can start the negociation by initiating the arrangement document. The first edit sets the Negociation Start date. The document is shared by both parties. Each can, in turn, edit and sign it, however not at the same time. The Arrangement is finalized when both parties have signed with no intervening edits.


  1. Bring up the RFP (steps 1 to 5 above)
  2. Click Arrangement from the second menu. The Arrangement entry page appears. The Edit and Sign timestamps of the Manager's (Your Client) latest activity, if any, are shown. If no activity, the document is empty. Typically, the recombined RFP and Proposal documents constitute an Arrangement starting point. You may edit the document before signing (an example follows)
    3. You may re-enter the editor later to edit it further. You may enter revision notes when exiting the editor (an example follows)

    and you may bring up the accumulated notes both you and the manager have entered, by clicking (an example follows)
  3. When you are satisfied with the Arrangement, click Sign. If you have performed an edit, the Project Manager must sign (or possibly re-sign). If the Manager has signed and you have not changed the document, the Arrangement is finalized; two figures clicking cocktail glasses appear. The Edit and Sign timestamps are shown below the arrangement document.